An exceptional partner needs an exceptional right hand, and needs one now.

Our client, a leading national business law firm in downtown Toronto, is seeking a seasoned Practice Assistant to support a highly regarded partner in its Privacy & Data Protection group. This partner is recognized as a leader in the field and runs an extremely busy, fast-moving practice. That calls for a seasoned professional who can step in quickly, take ownership and keep everything on track.

This role is built for someone who thrives under pressure, flags what needs attention before being asked, and uses sound judgment when priorities compete. If you’re known as the person who simply gets things done, and done right, this is a high-impact role where your experience will be valued from day one.

Duties & Responsibilities

• Provide high-level support to a senior partner with a demanding, high-volume practice
• Lead the full billing cycle, including high-volume docketing, reviewing and editing pre-bills, and finalizing invoices
• Work closely with the accounting team on billing, write-offs, collections and client billing requirements
• Monitor work in progress and outstanding accounts, and flag issues to the partner proactively
• Manage the partner’s inbox and calendar, anticipating priorities and keeping the partner ahead of deadlines and key developments
• Act as a polished, trusted point of contact for clients, colleagues and outside parties
• Draft, format and finalize correspondence and documents with a high degree of accuracy
• Open new matters, coordinate client intake, and keep files organized in the document management system
• Coordinate meetings, travel and business development activities, including presentations and pitch materials
• Handle sensitive client and firm information with complete discretion

What We’re Looking For

• 6–7 years of experience as an executive or legal assistant in a law firm, supporting a busy partner
• Strong, hands-on billing experience, including high-volume docketing, pre-bills and invoice finalization
• Experience working directly with accounting or finance teams
• Exceptional judgment, common sense and discretion
• A proactive, resourceful approach: you spot what needs doing and make sure it gets done
• Outstanding organization and attention to detail in a fast-paced environment
• Advanced proficiency with standard office software, document management systems and legal billing platforms
• Privacy, regulatory or technology law experience is an asset

Salary range: $75,000 – $90,000

Location: DT Toronto

Hybrid – 4 days on site